All configurable client and provider fields in NACCRRAware are made available for inclusion in Online Referral Module profiles. These fields can be modified in some ways in ORM to appear differently than they do in the NACCRRAware database.
The NACCRRAware fields are divided into three categories which also correspond to the NACCRRAware categories. Each category of fields is linked on the left of the Configure Fields page.
- General: fields shared by client and provider
- Provider: fields specific to providers
- Client: fields specific to clients
Client and Provider fields are divided into groups according to the NACCRRAware data entry screen on which they appear. The links to the different groups (screens) are found at the top of each page. Provider includes links to General, Shifts, Attributes, Center Specifics, FCC Specifics, and Action Log. Client includes links to General, Children, Statistics, Follow Up, and Action Log.
Each field can be modified several ways. To modify a field included in an ORM profile, click the field name which opens the Configuration Field page. The field values displayed are those configured in NACCRRAware. If a change to the English values shown is needed, that change needs to be made by the NACCRRAware Administrator.
Tool Tip: Tool Tips are on screen pop-ups that appear when the client hovers over the field name in the ORM profile. Tool tips are designed to be small snippets of information to provide information about a particular field. It is recommended that the Administrator keep a tool tip to 50 characters or less. To configure a tool tip, enter the desired text in the field. Tool tips configured in the Configure Fields section (at the database level) are copied into all new profiles created. These can be modified at the profile level which does not affect the tool tips at the database level. If Tool Tips will vary by profile, it's best to configure them at the profile level instead.
More Info: More Info are windows that open when the client clicks a visual symbol (question mark) next to the field name. More Info windows are designed so that more information can be provided than in a tool tip. For example, definitions of the types of care in a particular state that a parent may find could be included in the More Info of the Type of Care field. HTML tags can be included in the More Info window so that information can be broken into paragraphs, bulleted lists, and/or hyperlinks can be included. More Info configured in the Configure Fields section (at the database level) are copied into all new profiles created. These can be modified at the profile level which does not affect the more info at the database level. If More Info will vary by profile, it's best to configure them at the profile level instead.
Hide values: The Administrator can choose to hide certain values in a field included in the ORM Client Data Collect and Search screens. For example, if Type of Care includes the value "(CCC) Summer Camp" but the Administrator wants to hide that from the search screen, that can be done. However, if summer camp programs come up in the search results and Type of Care is a field displayed in the provider Detailed Results, clients will still see it in the results since it is not masked there.
Translate to Spanish: All field names, tool tips, more info and field values can be translated into Spanish and used in a Spanish-specific profile. When creating an English profile and a Spanish profile, each has a unique profile URL therefore the English profile can be made available while the translation on the Spanish fields occurs.
NOTE: The Administrator does not need to modify any fields not being used in ORM profiles, and the fields do not have to be translated into Spanish to use the English version. Only the fields used in the ORM profile need attention, if at all.